Terms & Conditions
These terms and conditions are applicable to all customers using Virtual Aerospace Ltd Flight Simulator services.
Please read and understand them carefully before purchasing a voucher, making a booking or redeeming a pre-purchased voucher.
Purchasing a gift voucher
Flight vouchers are valid for 12 calendar months from the date of purchase and are not redeemable
for any other service or value. Flight vouchers are fully transferable between persons and can be upgraded to a higher package at the time of booking your flight experience. Should you decide to cancel your flight simulator gift voucher than you can do this up to 30 days from the date of purchase. An administrative fee of £25 of the voucher cost will be applicable. Cancelled gift vouchers should be returned to Virtual Aerospace Ltd to the address on our website.
Gift Voucher Postage
All gift vouchers will be posted out First Class using Royal Mail. Please allow up to 5 days after purchasing a voucher for delivery. If you require your voucher sooner than this, you can request special delivery for an additional fee. Virtual Aerospace Ltd cannot be held liable for any items that are lost or delayed due to the postal service.
Voucher Expiry Date
Flight Simulator Gift Vouchers must be booked and completed prior to the expiry date printed on the voucher. Beyond this date the voucher will cease to be valid. If your gift voucher is due to expire and you are unable to find a suitable date in the diary within the expiry date you can extend your voucher expiry date for a further six months for a fee of £25.00.
Restrictions on Participation
Flight Simulator Experiences involve a degree of physical mobility and may not be suitable for some people. Please check with us at the time of booking if you have any concerns. In all cases, all participants will be supervised by a Flight Instructor who will be seated in the right-hand seat, unless you have been signed off to private hire the simulator. All participants must:
- be 10 years of age or older;
- be supervised by an adult if under the age of 16;
- be in good health and free from heart, back or neck problems, motion sickness or other conditions that could be aggravated by the simulator;
- be dressed appropriately in comfortable clothing and flat shoes;
- not be under the influence of drugs or alcohol.
Prices displayed on our website are correct to the best of our knowledge and are the most up to date.
Prices advertised in leaflets and magazines may differ to prices on the website depending upon the date of the publication. We reserve the right to honour the prices advertised in publications other than those listed on our website.
All participants are permitted to bring a guest to share their Flight experience. The guest can sit in the ‘jump seat’ which is situated behind the Captains seat in the cockpit of the simulator. Children under the age of 12 should be supervised by a non-flying adult. Other guests are welcome to wait in the reception area for the customer to complete the flight.
Customers who have been cleared to hire the simulator for private hire should note that the special rate applies to week-day or evening sessions only. Weekend bookings are charged at the full hourly rate as stated on our website.
Proof of Identity
Because our flight simulators are so realistic, you may be required by us to prove your identity. If we request it, please bring a piece of photo ID, either your passport or driving license, when you come for your flight experience.
Cancellations and rescheduling an appointment
If you have a booking in the diary you are required to give 48 hours’ notice if you wish to cancel or change the booking. If a reservation is missed, without notice, the gift voucher becomes void.
If Virtual Aerospace is unable to provide a booked Flight Simulator session due to circumstances beyond its control, including but not limited to simulator failure, we will do our upmost to rebook participants into a different date subject to Virtual Aerospace’s discretion.
If the Flight Simulator experience is reduced in whole or in part due to late arrival, motion sickness or toilet breaks, Virtual Aerospace will not reschedule the flight or provide a refund for time not used in the Simulator. If there are technical problems with the simulator that the instructor feels significantly reduce the quality and duration of the experience than the participant will have their time in the simulator increased or offered an alternative date to complete their flight.
By purchasing or redeeming a gift voucher, you acknowledge that the simulator session is dependent on certain factors beyond the control of Virtual Aerospace Ltd and agree that Virtual Aerospace Ltd shall not be liable for the cancellation, postponement or alteration of any simulator session for reasons beyond our reasonable control including for weather-related reasons, mechanical failure, location changes or otherwise. The total liability of Virtual Aerospace Ltd for any claim whatsoever in connection with the simulator session shall be limited to the price paid for the gift voucher.
DVD or Camera Malfunction
We take every possible measure to ensure all our critical equipment is kept serviceable which includes our filming and DVD production facility. However, from time to time this equipment does malfunction and whilst we understand this may be extremely frustrating, this will not stop us from being able to provide you with a complete flight simulator experience. Therefore, if upon arrival you find the DVD facility to be inoperable you will not be offered a refund on the actual flight simulator experience, neither will we rebook the session for another day. However, a full refund for the full price of the DVD will be provided.
We welcome the participation of disabled people in our simulators, though we recognise that certain disabilities may present difficulties. We will inform of any particular difficulties to the best of our knowledge at time of enquiry. We are committed to ensuring that disabled customers are given every opportunity to participate, so we ask that you tell us about any relevant disability at the time of enquiry. This enables us to do our best to meet the participant’s particular needs. We will be happy to provide information about any disabled facilities on request.
Instructor Course Refunds
You may cancel the instructor course up to 30 days after the date of initial purchase and there after only at the discretion of management (Cancellation fees apply see below).
Online Course Material Access
Upon initial purchase you will be given access to our Drobox online course material. This material was extremely time consuming and costly to produce and has a nominal value of £750 which should you cancel at any time including the initial 30 days will be deducted to cover this cost.
Time Already Used Calculation
The course hours are heavily discounted as an incentive to complete the course and offered contingent to finishing the course. Should you cancel the course at any time then any hours used by you up to that date will be calculated at the normal advertised hourly website rate currently £134 Per Hour). Example you have completed 2 (4 hour sessions) you would be charged 8 x £134 (£1072) this would be discounted from your initial fee in addition to the course cost fee.
Should you have any challenges or issues about the conduct of instructors or how the course or equipment is performing then you should contact operations in writing immediately, before you undertake any further training.
We welcome your feedback. If you have a problem, issue, query or complaint during your visit, please bring it to our attention on the day as soon as possible, so that we have a chance to put matters right. If your problem is not resolved on the day, please contact our Customer Service department, stating your voucher reference, participant name and all booking details, and we will be happy to investigate the matter. In general, we consider it unreasonable if you take no action on the day, but then make a complaint at a later date.
Virtual Aerospace shall not be held liable for any accident, loss or theft from the car park.
The booking forms, our rules, regulations and these terms and conditions shall form the entire contract for the provision of Flight Simulator Experiences by Virtual Aerospace Ltd. By placing any bookings, purchasing of vouchers and/or usage of the Flight Simulator, you hereby agree to abide by the rules, regulations and terms and conditions of the Flight Simulator Experiences by Virtual Aerospace Ltd.
Virtual Aerospace LTd & Flight Deck Experience is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Virtual Aerospace LTd & Flight Deck Experience may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from [date].
What we collect
We may collect the following information:
- name and job title
- contact information including email address
- demographic information such as postcode, preferences and interests
- other information relevant to customer surveys and/or offers
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping.
- We may use the information to improve our products and services.
- We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
- From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
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We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
- whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
- if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at [email address]
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Operations Team, Skyways House, Sywell Airport, Northampton, NN60BN.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.